For a teacher, paperwork is always a busy task. Right from the activities of admission to preparing daily lessons on paper were all handled manually by teachers.  It resulted in a hectic workload and no time to focus on the students’ teaching.

Before the adoption of school management systems, paper documents were used to administer admissions, school notices, class lessons, attendance, exams, report cards, etc.

As a result, schools/colleges had to hire additional staff and pay for more physical inventory like paper, files, register, etc. This in turn led to a spike in expenditures.

However, educational institutions have now realized that digitizing the education system is essential to save time and money. 

Automation and paperless operation enable schools/colleges to manage daily tasks effectively and helps in cutting costs to an

extreme level.

Using the school management system, teachers are able to save a lot of time. As a result, teachers can spend more time preparing quality lessons with the use of digital content. This productive learning will enhance the students’ skills.

Below are some factors discussed that arises the need for school administration to adapt to the School management system

Paper-less Admissions- Earlier admission procedures were extremely time-consuming and stressful. It required additional staff to collect,  this is just an example screen, and then organize application forms. Additionally, these paper-based application forms required extra space to be managed into files for future reference.

With online admission, schools/colleges have been able to manage tasks in an organized and efficient manner. In addition, it has helped schools/colleges reduce the costs of additional staff and make the admission process paperless.

Attendance Management- Prior to using the school management system, teachers had to keep separate attendance registers to keep records for each student in the classroom. Taking attendance manually consumed much of the time of teachers.

With a separate attendance module provided by the school management system, the school administration has been able to save a lot of time, money, and space. In school management systems, taking attendance through biometrics has become quicker and easier, and does not involve managing data manually.

Effort Less Evaluation- In the past, evaluation was done by using papers. The exam was administered by printing multiple copies of the exam paper for each student. Once the test papers had been evaluated, they needed to be safely stored so they could be retrieved when needed. This needed a lot of time, space, and extra staff to evaluate and manage each paper in order to calculate the performance of each student. 

In order to save time this process of evaluating is now being replaced by the increasing use of online assessment tools. In addition, they have converted the examination fully paperless which has helped the school administration to reduce their expenditure to much extent. 

Report Cards- With the use of education software, printed report cards have replaced by e-report cards. Grades are displayed separately in a module in a school management system. The grades are easily accessed by parents in reports cards modules. This E-report has replaced the earlier printed mark sheet method thus saving time and money for both teachers and school administration.

School/college management systems are becoming increasingly important in light of the above factors. Through this system, schools administration can work effectively and productively. The system helps the school’s staff accomplish daily tasks more efficiently and avoid wasting time on unnecessary tasks.

To avail such advantages Tutist is one such school management system software that has all the features an institute, teacher, parent, or school can ever need or want! 

You can schedule a demo to learn more about all the features.